How to Make a Seating Chart in PowerPoint

Edraw Content Team

Do You Want to Make Your Seating Chart?

EdrawMax specializes in diagramming and visualizing. Learn from this article to know everything about how to make your seating chart in PowerPoint and easier way. Just try it free now!

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Ever since the world got hit by the pandemic, the local authorities have instructed new guidelines about seating arrangements. In India, the government is instructed to follow a 6-feet distance in public places. Similarly, the United States stated that every public restaurant should follow COVID-19-related guidelines. As a result, several public and personal properties changed how people came and sat at their respective places. This new seating aspect gave rise to people looking to easily make a seating chart and share a seating chart in PPT format with their colleagues.

In this article, we will learn how you can easily make a seating chart in PowerPoint, the easiest way to create a free seating chart, and how EdrawMax should be your go-to tool if you need to share the seating plan in PPT format with your client or colleagues.

Make a Seating Plan in PPT cover

1. How to Make a Seating Chart in PowerPoint

Sharing a seating chart in PPT format serves many purposes, like:

It becomes easier for the team to give a presentation easily.
It becomes easy for you to share your seating plan ideas with your team.
Since you have shared the seating plan in PPT format, you can have different seating plans in one single presentation.

Now that you have seen the importance of sharing the seating chart in PPT format let us show you ways to make a seating chart in PowerPoint.

Launch the Application:

As the first step of creating a seating plan in PPT, open the application. Go to the start menu and click on the PowerPoint Presentation option to start the program. Alternatively, if you have its shortcut on the desktop or taskbar, use it and launch the application.

Open a blank presentation:

Once the window is open, you will generally find the title box and text box on the slide. Go to the 'Layout' tab and select the blank option to open a blank presentation without the boxes. You will get a single blank slide ready to draw a seating plan in PPT.

Make a Seating Plan in PPT

Define the border:

For the further step of the seating plan in PPT, go to the 'Insert' tab and insert a rectangular box into the blank slide. Then go to the drawing tools format tab and set the sizes in the 'Size' option. Create the sizes to define a reference for real-life measurement. Now enlarge the box and give a border to it. After choosing the box, select the option 'Shape Fill'.

Now choose white, and set the borders for it by clicking the Shape Outline option.

Make a Seating Plan in PPT

Select shapes and sizes to draw:

Now select shapes and sizes to draw the seating arrangements inside an office. Choose your desired rectangular boxes and create the seating arrangement inside the borderlines. Now click the 'Insert' tab. After that, click on the 'Shapes' option. Select the shape you want from the drop-down menu that appears and draw the plan.

Make a Seating Plan in PPT

Save and Print:

Finally, you need to save the plan before you exit. Go to the 'File' tab, click on 'Save As' option and provide the file name and the location you intend to save.

As you saw here, even though you can create a seating plan in PowerPoint, the design will not be recommended for professional endeavors. Instead, what you can do here is to create a seating plan in EdrawMax and then export the same plan in PPT format. By doing this, you will have multiple seating plan designs ready with you, and at the same time, EdrawMax will let you have a better presentation right from the drawing screen.

How to Make a Seating Plan in Word:

Launch the application;
Open a blank presentation;
Define the border;
Select shapes and sizes to draw;
Save and Print.

2. How to Make a Seating Chart in EdrawMax

Now that you have seen the overcomplicated process of creating the seating plan in Word let us show you how quickly and effectively you can draw the same chart in EdrawMax.

Step1 Open EdrawMax & Login

The very first step that you need to follow is to install EdrawMax in your system. Go to EdrawMax Download and download the seating plan software depending upon your operating system. We also have Android and iOS options if you need to use your mobile device to create the seating plans. At the same time, if you need to have remote collaboration, head to EdrawMax Online and log in using your registered email address.